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PHASE 1: TRAINING WORKSHOP

FOR SACU REGIONAL AUTHORISED
ECONOMIC OPERATOR (AEO) PROGRAMME




2nd April to 19th April

Physical: Pretoria, Johannesburg, South Africa
Online: MS Teams / Zoom

 

1. GENERAL NOTE

  1. The SACU Secretariat, in collaboration with the South African Revenue Service, is hosting the Phase 1 of the Training/Workshop for the SACU Regional AEO Programme.
  2. The Phase 1 Training/Workshop is scheduled to take place Hybrid, with Online Training, Virtual Peer-to-Peer Learning, and Classroom Learning.
  3. The event is scheduled to take place as follows:
    • 5th February – 8th April 2024 – Completion of the WCO E-learning Course by all Participants/Trainees (online)
    • 2nd April 2024 (10:00-12:00) – Peer Learning from EAC- Virtual Session
    • 3rd April 2024 (11:00-13:00) – Peer Learning from EU – Virtual Session
    • 4th April 2024 (10:00-12:00) – Peer Learning from ASEAN – Virtual Session
    • 9th April 2024 (09:00-13:00) - SACU Regional AEO Programme & Alignment to Strategic Objectives, and International & Regional Standards – Hybrid. Physical venue: The Capital Hotel, Menlyn Maine, Pretoria
    • 10th April 2024 (09:00-13:00) – AEO Programme in the context of SACU (SACU Strategic Plan 2022-2027 & Approved SACU Regional AEO Programme)– Hybrid, Physical venue: The Capital Hotel, Menlyn Maine, Pretoria
    • 11th April 2024 (09:00-16:00) – AEO Programme in the context of SACU (status quo for implementation of AEO Programme)– Hybrid, Physical Venue: The Capital Hotel, Menlyn Maine, Pretoria
    • 12th April 2024 (09:00-13:00) – Comparative Analysis of AEO Programmes in SACU- Hybrid Physical venue: The Capital Hotel, Menlyn Maine, Pretoria
    • 15-19th April 2024 – Practical Application of the Mutual Recognition Arrangement (MRA) & SACU Regional AEO Programme - Hybrid, Protea Hotel Marriot OR Tambo, Johannesburg

2. TRANSPORT ARRANGEMENTS

  1. Airport Shuttles are available for free from OR Tambo International Airport to ferry delegates to the respective Hotels. Please liaise with hotels to provide you with contact numbers and to indicate where their airport shuttles park at the airport so that delegate may ask / seek appropriate questions/ information at the airport. Also send the consolidated arrival and departure delegation list to hotels for transport facilitation.
  2. Any queries, or request for clarity can be directed to aeo@sacu.int; Mr Fillimon Amoomo on fillimon.amoomo@sacu.int; or Mr Takalane Nemasetoni on TNemasetoni@sars.gov.za.
  3. The telephone number to call for enquiries at the SACU Secretariat is: Ms Rosalia Augustus on rosalia.augustinus@sacu.int or Office: +264612958000/ Mobile: +264818120879; Mr Fillimon Amoomo on fillimon.amoomo@sacu.int, or +264857262524. The contact number for SARS Colleagues to call for logistics enquiries is: Takalane Nemasetoni on tnemasetoni@sars.gov.za or +27 71 857 6678.
 

3. PARTICIPATION

  1. WCO Sponsored List of Participants:
    1. WCO is sponsoring three Officials per Member State from Botswana, Eswatini, Lesotho, Namibia and South Africa
  2. Member States:
    1. Member States are sponsoring their delegates for up to five per Member State
  3. Secretariat:
    1. Secretariat is sponsoring Officials of the Secretariat as well as three Resources Persons that are part of the Secretariat team and the planning team for the Training/Workshop.
  4. Consolidated list of Participants:
    1. Secretariat will provide a consolidated list of Participants prior to the event.
    2. Delegates who are participating physically at the event are encouraged to confirm their attendance to the Secretariat through their national coordinators.
    3. The WCO Sponsored Delegates submitted their respective names to the WCO and these were consolidated and submitted to the SACU Secretariat.

    5. Participants

    Member States

    • Botswana
    • Eswatini
    • Lesotho
    • Namibia
    • South Africa
    • SACU Secretariat
    • WCO

    No of Participants

    • 5 - 10
    • 5 - 10
    • 5 - 10
    • 5 - 10
    • 5 - 15
    • 3
    • 2

    Cost Elements

    • Air Ticket DSA, Accommodation, Transport to & from Airport
    • Air Ticket DSA, Accommodation, Transport to & from Airport
    • Air Ticket DSA, Accommodation, Transport to & from Airport
    • Air Ticket DSA, Accommodation, Transport to & from Airport
    • Air Ticket DSA, Accommodation, Transport to & from Airport
    • Air Ticket DSA, Accommodation, Transport to & from Airport
    • TBC

    Participants Sponsor

    • Member State 5 - 8
    • WCO: Eswatini (3)
    • WCO: Lesotho (3)
    • WCO: Namibia (3)
    • WCO: South Africa (2)
    • SACU Secretariat
    • TBC

    Venue

    Training Facilities

    • Training Venue Conference Facilities, Tea breaks, lunch

    Participants

    • 35-60 participants plus Facilitators (SARS, Secretariat; WCO )

    Sponsor

    • SACU Secretariat

4. ACCOMODATION

  1. As the norm, all delegates are advised to make their own accommodation arrangements. A list of accommodation establishments is attached as Appendix I.


5. REGISTRATION AND ACCESS TO MEETINGS

  1. The link to the Meeting will be provided in line with the respective Meetings and invitations for the respective Meetings will be sent via MS Teams and Zoom.
 

6. VISA REQUIREMENTS

  1. Kindly see link from the Department of Home Affairs outlining countries exempt from South African Visas. Department of Home Affairs - Exempt Countries (dha.gov.za). It is important to have the names and copy of passport of delegates coming from identified organisation participating in the event so that SARS can prepare letters for them to take to embassies for visa application.

    Congo, Burundi, South Sudan, Cameroon, Burkina Faso, The Gambia, Chad, CAR, Guinea Bissau, Togo, Equatorial Guinea, and Sierra Leone passport holders require a visa to enter South Africa. While others may require a visa if the stay in South Africa is scheduled for a minimum of 30 days as indicated on the list issued on 24 April 2023. Countries who require visa to South Africa are kindly requested to apply such visa through South African Embassy/ High Commissioners in their respective countries/ or the missions accredited to their countries.

7. HEALTH REQUIREMENTS (TRAVELLERS)

  1. South Africa currently does not have any COVID 19 travel restrictions, if the travellers are vaccinated, and they have their vaccination certificate/card they can travel to South Africa.
  2. Countries for which a yellow fever vaccination certificate is required for entry into South Africa are:
    Angola, Argentina, Benin, Bolivia, Brazil, Burkina Faso, Burundi, Cameroon, Central African Republic, Chad, Colombia, Guinea-Bissau, Congo, Côte d’Ivoire, Democratic Republic of the Congo, Ecuador, Equatorial Guinea, Ethiopia, French Guyana, Gabon, Gambia, Ghana, Guinea, Guyana, Kenya, Liberia, Mali, Mauritania, Niger, Nigeria, Panama, Paraguay, Peru, Rwanda, Senegal, Sierra Leone, Sudan, Suriname, Togo, Trinidad and Tobago, Uganda, and Venezuela.


8. CURRENCY

  1. The South African rand, or simply the rand, (sign: R; code: ZAR) is the official currency. The exchange rate fluctuates, as at the time of writing this logistics note was in the region of approximately 1 USD = R 19. Banks and foreign exchange Bureaus are available to facilitate foreign currency exchange.


9. TIME ZONES

  1. Time zone in South Africa (GMT+2).


10. SEASON OF THE YEAR

  1. The month of April is the middle of Autumn which ends in May in South Africa. Johannesburg’s temperatures are moderate (not too cold or hot), ranging between 46°F/7 °C and 64°F/17 °C, warm clothes are a must. Take some summer clothes in case it gets warmer.


11. ADDITIONAL INFORMATION

  1. For additional information you may require or further assistance, you may contact Secretariat through Ms Rosalia Augustinus on rosalia.augustinus@sacu.int or Office: +264612958000/ Mobile: +264818120879; Mr Fillimon Amoomo on fillimon.amoomo@sacu.int, or +264857262524. The contact number for SARS Colleagues to call for logistics enquiries is: Takalane Nemasetoni on tnemasetoni@sars.gov.za or +27 71 857 6678.
 

12. POWER ADOPTORS

  1. For South Africa there are four associated plug types, types C, D, M and N as illustrated in the picture below. Plug type C is the plug which has two round pins, plug type D is the plug which has three round pins in a triangular pattern and plug types M and N both have three round pins. South Africa operates on a 230V supply voltage and 50Hz.

APPENDING 1 ACCOMODATION

HOTEL
TEL EMAIL ADDRESS
Protea Hotel Marriot OR Tambo Airport (The Training is Held at this Hotel) +27 11 9772600 protea.ortambo@marriot.com res@south-african-hotels.com
Premier Hotel               +27 (0)11 393 8000  
InterContinental Johannesburg OR Tambo Airport Hotel, an IHG Hotel +27 11 961 5400 reservations@icairport.com
City Lodge Hotel at OR Tambo International Airport +27 11 552 7600 groups@clhg.com  
Garden Court OR Tambo International Airport +27 11 392 1062 gcortambo.reservations@southernsun.com
Dove Nest 2 Star  +27 11 975-1746   +27 83 234 8525 bookings@dovesnest.co.za
Southern Sun OR Tambo International Airport +27 11 977 3600 ssortambo.reservations@southernsun.com 
Mondior at Emperors Palace +27 11 928 1000 reservations@peermont.com  
Metcourt at Emperors Palace +27 11 928 1000 reservations@peermont.com  
Aerotropolis Guest Lodge +27 11 970 1303 bookings@aerotrop.co.za ​

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